Upon the finalization of the MOA/MOU, the funding agency issues the check for funds of the approved project.
Upon receipt of the check, the OVCRE gets an account code from the UPLB Accounting Division, deposits the check to the UPLB Cash Division and furnishes the funding agency with the copy of the official receipt.
An Advice of Sub-allotment (ASA) is prepared by the OVCRE, copies of which are furnished to the following:
- Proponent (original copy)
- Accounting Division
- Internal Control Office, and the
- Funding agency.
Funds are released on a quarterly basis. Expenses for the operation of the project should be disbursed by the proponent in accordance with the ASA and subject to existing accounting and auditing rules.